Privacy Policy

Section 01

Information We Collect

We collect information you voluntarily provide to us through our website's contact form, donation portal, board portal intake form, and any direct communications with AAP. This may include:

• Full name, email address, phone number, and mailing address
• Organization or professional affiliation
• Social media handles or professional profiles
• Donation amounts and payment information (processed through a secure, industry-standard payment processor)
• Messages, inquiries, or information you submit through our contact form
• Board and advisory member intake information submitted through our Board Portal

We also automatically collect certain technical data when you visit our website, including IP addresses, browser type, device type, pages viewed, and time spent on site. This data is collected in aggregate and is used solely to improve website performance.

Section 02

How We Use Your Information

AAP uses the information collected only for the following purposes:

• To respond to your inquiries, requests, and communications
• To process and acknowledge donations
• To onboard board members, advisory members, and organizational partners
• To send organizational updates, program announcements, and newsletters (only with your consent)
• To fulfill our legal and compliance obligations as a nonprofit organization
• To protect the rights, safety, and interests of AAP and those we serve

We will never sell, rent, trade, or monetize your personal information in any form. Your information will never be used for any purpose other than those explicitly stated above.

Section 03

Sharing of Information

Ashley Adoption Project, Inc. does not sell, share, or disclose your personal information to third parties except in the following limited circumstances:

• Service Providers: We work with a limited number of carefully vetted, industry-standard third-party service providers solely to operate our website and organizational functions — including secure donation processing, form submission, website infrastructure, and document management. Each provider is bound by confidentiality obligations and strict data protection standards, and may not use your information for any purpose other than the specific service they provide to AAP.
• Legal Compliance: We may disclose information if required to do so by law, court order, or governmental authority.
• Protection of Rights: We may disclose information to protect the legal rights, property, safety, or security of AAP, our team, or the public.

Under no other circumstances will your information be shared with any individual, company, organization, or entity outside of AAP.

Section 04

Data Security

We take the security of your information seriously. AAP employs industry-standard security measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. These measures include:

• Industry-standard encryption protocols across all website pages
• Encrypted email communications through a secure, enterprise-grade email platform
• Password-protected document transmission
• Secure, access-controlled member portals with multi-layer authentication
• Regular security reviews of all data handling practices

While we implement strong safeguards, no method of transmission over the internet is 100% secure. We encourage you to contact us through secure channels whenever sharing sensitive information.

Section 05

Cookies & Tracking Technologies

Our website may use cookies and similar tracking technologies to improve your browsing experience and analyze website traffic. Cookies are small text files stored on your device. You may disable cookies through your browser settings at any time. Note that disabling cookies may affect some functionality of our website.

We do not use cookies to collect personal identifying information without your knowledge or consent. We do not use third-party advertising cookies or behavioral tracking technologies.

Section 06

Children's Privacy

The ashleyadoptionproject.com website is not directed to children under the age of 13. We do not knowingly collect personal information from children under 13. If you believe a child has submitted personal information to us, please contact us immediately at info@ashleyadoptionproject.com and we will promptly delete such information from our records.

AAP serves foster youth ages 18–26 and birth mothers. Our programs operate in full compliance with all applicable federal and state laws governing the privacy of minors and vulnerable populations.

Section 07

Your Rights & Choices

You have the following rights with respect to your personal information held by AAP:

• Access: You may request a copy of the personal information we hold about you.
• Correction: You may request correction of any inaccurate or incomplete information.
• Deletion: You may request deletion of your personal information, subject to legal retention obligations.
• Opt-Out: You may opt out of any marketing or newsletter communications at any time by contacting us or using the unsubscribe link in any email we send.
• Portability: You may request that we provide your data in a commonly used, machine-readable format.

To exercise any of these rights, contact us at info@ashleyadoptionproject.com. We will respond to all requests within 30 days.

Section 08

Retention of Information

We retain personal information only for as long as necessary to fulfill the purposes for which it was collected, to comply with legal obligations, resolve disputes, and enforce agreements. Donor records are retained in accordance with IRS nonprofit recordkeeping requirements. Board and advisory member records are retained for the duration of their service and for a reasonable period thereafter as required by law.

Section 09

Third-Party Links

Our website may contain links to third-party websites, including social media platforms, partner organizations, and donation processors. These sites are governed by their own privacy policies. AAP is not responsible for the privacy practices or content of any third-party website. We encourage you to review the privacy policies of any third-party site you visit.

Section 10

Changes to This Privacy Policy

Ashley Adoption Project, Inc. reserves the right to update or modify this Privacy Policy at any time. Changes will be posted on this page with a revised effective date. Your continued use of our website following the posting of any changes constitutes your acceptance of those changes. We encourage you to review this policy periodically.

Section 11

Governing Law & Jurisdiction

This Privacy Policy is governed by and construed in accordance with the laws of the State of Florida, without regard to its conflict of law provisions. Any disputes arising under this policy shall be subject to the exclusive jurisdiction of the state and federal courts located in the State of Florida.